The General Assembly

The General Assembly is the supreme organ of the institute. It is made up of all members of the institute. The General Assembly has the following powers:

1. Adopt and to modify statutes and internal regulations of the Institute;
2. Appoint and dismiss legal representatives and their deputies; To appoint all members of other organs and remove them from office;
3. Streamline the Institute’s activities;
4. Admit, suspend and exclude members;
5. Approve the annual accounts;
6. Accept grants and inheritance;
7. Dissolve the Institute in case need arises;   
8. To deal with financial and property management policy.

The General Assembly convenes once a year in an ordinary annual general meeting (AGM) or as often as possible in its extra-ordinary general meeting. It is convened and presided over by the Chairperson, and in case of absence, it shall be convened and presided over by the Vice-Chairperson.m for sitting in the General Assembly shall be 2/3 of its members excluding honorary members. The Board of Directors

The Board of Directors

The Board of Directors is constituted by nine (9) members, representing a wide range of stakeholders from the government, the civil society, private sector, development partners, academic and research institutions, parliament, and including but not limited to financial institutions; The main task of the Board shall be to provide guidance for the programs and to supervise their implementation.

The Technical Advisory Committee

The Technical Advisory Committee consists of five (5) members appointed by the Board and approved by the GeThe Committee meets quarterly and is responsible for providing technical advice to the Board and the secretariat on matters of research and any other activities that may be undertaken by the institute. The TAC may be organized into smaller committees or working groups for the purpose of allowing it flexibility in its operations of making any inquiry or of supervising and performing any function as shall be assigned by the Board.

The Technical Advisory Committee has the following responsibilities:

1. To monitor business performance and provide advisory services to the board on any issue that is likely to affect organizational performance;
2. To help providing knowledge, understanding and strategic thinking to the institute
3. To give review research and intelligence work being done the organization and advise accordingly
4. to provide advice (both technical and scientific) to the Board about research methodologies, certification body approval (accreditation) methodologies and the operational interpretation and application of these methodologies;
5. Provide any advice to the board either proactively or upon request.
6. The TAC adopts its own internal rules of procedure that governs the conduct of its business.

The Committee has a term of office of three (3) years renewable only once General Assembly from political The Finance and Audit Committee

The Finance and Audit Committee

These Committees is composed of three (3) members each appointed by the General Assembly, one of which shall. These committees have the following responsibilities:

Finance Committee:

To give appropriate implementation and enforcement guidelines on the Institute’s financial position;

1. To analyze the yearly financial accounts before submission to the Board;
2. To analyze the financial and property management policy standards;
3. To do any other relevant financial activity as shall be determined by the Board; and
4. To review and approve action plans before submission to the Board;

Audit Committee

1. To discuss and advise the Board of Directors on the effectiveness of institutional internal processes, procedures and controls. These include among others: policies and practices used in the accounting operations and the regulatory compliance;
2. To discuss complex accounting reports produced by the management and interact as may be reasonably practical with the senior finance manager or auditors regarding the financial reports of IPAR- Rwanda;
3. To participate fully in the approval or changing of an external auditor.
4. To ensure that the external auditor carries out work in an independent manner without any conflict of interest that might interfere with their effective implementation of the assigned tasks;
5. To discuss and advise the Board of Directors on any pending litigation, or regulatory compliance risks as may be highlighted by the legal counsel of IPAR- Rwanda;
6. To recommend to the Board of Directors the pursuit of investigations in case any anomalies are reported or identified or alleged by the General assembly or the external auditor;
7. To report and advise the Board of Directors on the audit findings, difficulties auditors face in working with IPAR- Rwanda management and to report any identified fraud or illegal acts by the management;
8. To advise the Board of Directors on any risk IPAR- Rwanda management is likely to encounter in pursuit of its routine work that is likely to hamper the effective realization of IPAR- Rwanda’s objectives,
9. To control adjustment and sincerity of balance sheets and accuracy of information on accounts;
10. To check whether decisions of the General Assembly were implemented and ensure compliance with the internal rules and regulations. In pursuit of its activities, the Audit committee may, at any time, make any verification or controls they deem necessary without interfering with the daily management of the institute;
11. The audit committee shall present financial statements to the general assembly for approval. In that report, the audit committee gives out advice to the institute on how its resources can best be managed.

The financial and audit committees shall adopt their own internal rules of procedure that shall govern the conduct of their business.

Members of this committee shall be appointed by the Board of Directors and approved by the General Assembly. The Committee shall have a term of office of three (3) years renewable only once.

The Conflict Resolution Committee

This Committee consists of three (3) members appointed and dismissed by the General Assembly. One shall be the committee Chairperson who will chair its meetings, the other shall be a Secretary to the committee while the third will act as advisor to the committee.

This committee enjoys operational autonomy and has the following responsibilities:

1. To receive all petitions and claims between the members of the organs and amongst members of the Institute;
2. To submit a report of activities to the Board of Directors of all the decisions made in regard to the petitions received, which shall also be submitted by the Board of Directors to the General Assembly.
3. The petitions shall be heard to seek amicable and mutual settlement, if the matter is not settled, the unsatisfied party shall refer the matter to the competent courts of law.

The conflict resolution committee adopts its own internal rules of procedure that shall govern the conduct of its business.

This committee has a term of office of three (3) years renewable only once.

Executive Secretariat